Job Summary
The Payroll and Accounts Officer supports the smooth operation of the accounting and payroll function by maintaining accurate financial records, processing payroll, and assisting with compliance obligations. This is an entry-level role designed for a motivated individual looking to build a career in finance. Under the guidance of senior staff, s/he will record financial transactions, reconcile accounts, and support the preparation of management accounts. The ideal candidate is an aspiring professional with a strong desire to commence ACCA studies, possessing a high level of integrity and a commitment to learning the fundamentals of compliant finance operations.
DUTIES AND RESPONSIBILITIES include:
Record-Keeping & Transaction Processing
- Maintaining accurate and up-to-date financial records, ledgers, and accounts.
- Recording financial transactions accurately and in a timely manner.
- Reconciling payables and receivables.
- Maintaining organised records of invoices, receipts, payroll documentation, and supporting documents in both physical and digital form.
- Assisting with client onboarding tasks, including setting up ledger accounts and supporting initial data entry.
Payroll Administration
- Preparing and processing payroll accurately and on time for assigned entities or clients.
- Ensuring correct calculation of salaries, overtime, allowances, bonuses, deductions, leave, and statutory contributions.
- Processing payroll changes including new hires, terminations, salary amendments, and employee status updates.
- Preparing payslips, payroll summaries, and other routine payroll reports.
- Liaising with clients to collect payroll inputs such as attendance and leave records.
- Responding to routine payroll queries in a professional and timely manner.
Financial Reporting & Analysis
- Assisting in preparing monthly, quarterly, and annual financial reports and management accounts.
Reconciliation & Controls
- Reconciling bank statements to ensure accuracy and completeness.
- Reconciling payroll control accounts and related balances where applicable.
- Assisting in identifying discrepancies and supporting corrective actions.
Compliance & Tax
- Assisting with the preparation and submission of VAT returns.
- Assisting with the preparation of corporate income tax returns.
- Supporting payroll-related statutory submissions including tax and social security filings.
- Monitoring key filing and payment deadlines.
Audit Support
- Supporting external audits by providing necessary financial and payroll documentation.
- Assisting in the preparation of reconciliations and supporting schedules for audit purposes.
QUALIFICATIONS
- Minimum of A-Level standard of education (Accounts preferred) or an introductory Diploma in Accounting.
- A firm commitment to commence and complete the ACCA qualification.
- No prior experience is required, though any exposure to an office environment is a plus.
- Willingness to learn Xero and Shireburn Indigo.
SKILLS AND COMPETENCIES
- Strong attention to detail and a high level of accuracy.
- Basic knowledge of accounting principles (debits and credits).
- Interest in learning payroll processes and employment legislation.
- Effective time management to meet strict deadlines.
- Clear and professional communication skills.
- Logical approach to problem-solving and reconciliations.
- Proactive attitude and a high motivation to develop professionally.